OYHA BOARD MEETING MINUTES

September 17, 2008

Four Seasons

Members Present: Jay Staska, Kirk Kiel, Dave Swenson, Annette Arndt, Dan Sawyer, Mark Gardner, Julee Elstad,  Sara Wencl, Steve Cochran, Nikki Gieseke, Dave Johnson, Wendy Bogen, Jim VonRuden, Sara Heyer, Brad Medvec

Members Absent: Dan Sawyer

Guest: Will Fish, Deb Mandt, Mark Radue, Jeff Ratzloff

Minutes Recorded By:  Annette Arndt

Motion to approve the August Meeting Minutes by Sara Wencl, seconded by Mark Gardner.  Approved.

GAMBLING REPORT

No report given this month.

Treasurer’s Report-
Dave Swenson gave an update.  Balance sheet looks good at this point.

Dave Johnson made a motion to approve the Treasurer’s Report.  Julee Elstad seconded.  Approved.

COMMITTEE UPDATES

Concessions- Brought in over $500 during the Ultimate Fight event.  Need something different to heat hotdogs.  Need to verify when mugs are coming.  Will get the schedule from the Express to start the stand being open for them.

Fundraising/Sponsorship-No report given this month.

Ice- Will begin scheduling ice for October and going forward.  Only have ice scheduled through tryouts at this point.    

Equipment-Have enough goalie equipment for 8 goalies.  Will start sorting jerseys and socks.  Received the USA equipment ordered in time for registration nights.

Coaches Committee-  Gave an update on the tournament schedules.  Gave an update on Fall Hockey.

ACE/ Park and Rec-Kirk distributed the monthly ACE newsletter noting a couple of good articles.  He went to the meeting in Blaine with Will Fish.  It addressed skills, practice plans, etc.  Will have a coaches clinic.  Deb Mandt and Kirk will attend another meeting in Mankato.  There will be another P&R registration on 10/22.  Sara W. will be there for equipment fittings.

Registration-158 players have registered so far, which is up from 151 last year.  48 have signed up for Squirts so far.  There are 2 in Fall Hockey that are not USA registered that need to be taken care of.

Tournaments-Attended tournament meeting in Mankato.  Applications and brackets need to be submitted by 10/15.  Gave an update on home tournament openings.  All teams from last year have been contacted.  They will start working on communication.  Signups for tournament directors will be next meeting.  Will hold some training sessions for the time clock.

Communication/Publicity-Sent around a contact page.  Please update your information.  Will get the updates to everyone.

Kick-Off/Banquet – Will be having a hog roast.  Will be charging this year, treating it as a fundraiser.  Trying something different to get families more excited.  Will be including P&R in the event.  It will be held at the Four Seasons this year.

Merchandise – First order for merchandise will be taken at the Kickoff and second week in Nov to have for Christmas.

Pond Hockey – No Report

Dave Swenson made a motion to accept all committee reports.  Sara Heyer seconded.  Approved

OLD BUSINESS

None

NEW BUSINESS

Need to approve the coaches that submitted applications after the deadline.  They will only be used to fill in where short.  Dave Swenson made a motion to approve, Sara Wencl seconded.  Approved.

Dave Johnson made a motion and Kirk Kiel seconded to approve the sub-selection committee as presented. Approved.

Jeff Ratzloff talked about the plan for tryouts.  Parents should send an email to Jeff if there is a conflict with Fall sports.  It was discussed how teams would be posted after tryouts.  Individual evaluations would be given to each player.  A process will be implemented to allow for players to move up or down if coaches feel necessary.

Mark Radue requested two U-12 players be moved up to U-14 and gave some background information as to why the request was being made.  Dave Johnson made a motion to approve the request, Nikki Gieseke seconded. Approved.

The following proposals were made for Park & Rec coaches:

1.        Identify parents to commit to coaching.  They must get level 1 & 2 certified and USA hockey training.  Would pay them $250 plus certification reimbursement.

2.       Have OYHA coaches help 5 hours per month

3.       Ask P&R parents to work 2 hours in the concession stand.  If the stand is open during P&R times it would add 160 hours.

Dave Swenson made a motion to move forward with #1, authorizing Deb Mandt to identify 8 coaches to be hired.  It would be approximately $3000 outside of budget.  Dave Johnson seconded.  Approved.

Dave Swenson made a motion to amend the coaching contract to add 5 hours each coach to assist the P&R program. Mark Gardener seconded.  Approved with one opposed.

Dave Swenson made a motion to ask P&R parents to work 2 hours in the concession stand and remove the coaches requirement to work the concession stand hours.  Brad Medvic seconded.  Approved.

Sara Wencl made the motion to adjourn.  Colleen Rehman seconded.  Approved.

Next Meeting Date:  October 15, 2008