September 2007 Board Minutes

OYHA BOARD MEETING MINUTES

SEPTEMBER 18th, 2007

Four Seasons

Members Present: Jay Staska, Kirk Kiel, Julee Elstad, Nikki Gieseke, Dave Swenson, Steve Cochran, Terry Thompson, Sara Wencl, Steve Martin, Mark Gardner, Dave Johnson, Shawn Pfieffer, Annette Arndt, Dan Sawyer

Members Absent:  None

Guest: Amy Shornock, Sherry Anderson, Tracy Heide

Minutes Recorded By:  Nikki Gieseke

Steve Martin make a motion to accept the August OYHA Board meeting Minutes Dave Swenson seconded.  Approved.

Guest Presentation

Tracy Heide presented that Mark from the Pizza Ranch proposed selling OYHA pizzas for $8.  They would provide pizza warmers and 2 signs.  In addition, every third Wednesday 10% of profits would go to OYHA.  Radio ads would advertise this.  They are also willing to mail coupons to head coaches to eat for free to each tournament team and are willing to work with OYHA on other fundraisers.  Tracy indicated that during the summer hockey camps the kids expressed a preference for the Pizza Ranch pizza.

GAMBLING REPORT

Dave Swenson motioned to approve the August Gambling Report as presented by Sherry Anderson.  Mark Gardner Seconded.  Approved.

Dave Swenson made a motion to pre-approve October expenses and Steve Martin seconded.  Approved. 

Treasurer’s Report-

Dave Swenson made a motion for OYHA to purchase of a laptop computer for $600 or less for use Amy Shornock.  Steve Martin seconded.  Approved.

Shawn Pfieffer made a motion to approve the Treasurer’s Report as presented by Dave Swenson.  Dave Johnson seconded.  Approved.

COMMITTEE UPDATES

Concessions- No Report.

Fundraising/Sponsorship-Nikki Gieseke presented that they are working on finalizing the remaining sponsors.

Ice- Terry Thompson presented that ice schedules are available on the web.

Equipment-Steve Cochran presented that they are ordering equipment.

Coaches Committee-  No Report.

Hockey Development – Kirk Kiel presented that the dryland facility is open again.  Summer Clinic ideas are being discussed.  Next meeting is Oct 12^th and they are planning on discussing tournaments.  3 on 3 is going well.  Creating coaching binders for skill development and provide tentative plans for coaches.

Registration-Nikki Gieseke presented that all players / coaches need to be registered with USA Hockey if they are going to be on the ice.

Tournaments-Steve Cochran presented that the PeeWee B, Squirt B, GU12 and PeeWee C tournaments are full.  All others are at 7.  Tournaments are fundraisers to if teams do not have a home tournament; they will be assigned a tournament to work.

Communication/Publicity Annette Arndt presented that they will be making signs for signing up for e-mail communications. 

Kick-Off/Banquet – Julee Elstad presented that an e-mail blast has gone out.

Merchandise – No Report

Pond Hockey – Dan Sawyer presented that there is an article on the website.  Dan Appel has volunteered to help.  OYHA players only.  Will be posting the Four Seasons Open Hockey.

SKATE – No Report

Park and Rec- Deb Mandt presented there will be another registration on Tuesday, Sept 25^th.  Planning on having a parent meeting on Oct 20^th.  Will Fish will be holding coaches clinic for volunteer coaches.  They will be requiring coaches wear helmets.  Approaching Park & Rec for goalie equipment.

Steve Martin made a motion to accept all committee reports.  Dave Swenson seconded.  Approved

OLD BUSINESS

Fair Parking – Jay Staska presented that based on timing, the Hy-Vee parking lot may not be available.  We need to begin looking at alternate plans – possibly using Jerry’s for handicap parking.

County Concession Contract – Jay Staska presented that Dave Severson has given the contract to Doug Ruth to go in front of the County.  We may not see a new contract until the second week in October.  The signage contract discussion is the same time frame.  We are planning on working the Express games and counting those as hours worked for OYHA.  The hours required this year is 12 for the first child and 5 for each additional.

NEW BUSINESS

ACE Coordinator  

Jay Staska presented that we need an ACE Coordinator and shared the description for interested parties to review.

Assign/Volunteer for Kick-Off

Julee Elstad asked for volunteers to make the presentation during the team meetings at the kick-off.

Nikki Gieseke made the motion to adjourn.  Dave Johnson seconded.  Approved.

Next Meeting Dates:

October 17^th

November 21^st

December 19^th

January 16^th