OYHA BOARD MEETING MINUTES

October 22, 2008

Four Seasons

Members Present: Jay Staska, Dave Swenson, Annette Arndt, Julee Elstad,  Sara Wencl, Dave Johnson, Wendy Bogen, Sara Heyer, Brad Medvec

Members Absent: Dan Sawyer, Nikki Gieseke, Jim VonRuden, Steve Cochran, Kirk Kiel

Guests: Will Fish, Deb Mandt, Jeff Ratzloff, Brad Sorum, Amy Shornack

Minutes Recorded By:  Annette Arndt

Motion to approve the September Meeting Minutes by Julee Elstad, seconded by Dave Swenson.  Approved.

GUESTS:  Jeff Ratzloff presented two more coaches for approval.  Dave Johnson made a motion to approve, Sara Wencl seconded.  Approved

Jeff Ratzloff presented information on skills.  Option 1: The Express (Coach Fink and players) could do skills for $75/hr, plus money towards a goalie clinic.  The total cost would be approximately $2300.  Option 2: Will Fish would put on the skills clinic. The cost would be the same, but the money would be donated to the Blue Line Club.  Both options would need to be called a clinic and cannot be made mandatory.

Julie Elsted made a motion to approve a $2300 budget to encompass a Monday night skills program.  Dave Johnson seconded.  Approved.  Details will be ironed out.

Will Fish also presented that he will be putting on a skills clinic on Wednesday mornings at 6:15 am starting Nov. 5^th.  There will be 16 sessions and he will charge $100 per player.  There will be no cost to OYHA.

GAMBLING REPORT

Amy Shornack reported that gambling was down, but hoping it will pick up with pool and darts starting.  The external CPA audit is in process right now. Dave Swenson made a motion to approve the August seconded by Sara Wencl.  Dave Swenson made a motion to approve September gambling reports, seconded by Dave Johnson. Dave Swenson made a motion to pre-approve October gambling reports, seconded by Sara Wencl. Dave Swenson made a motion to pre-approve November gambling reports, seconded by Sara Heyer.  All approved.

TREASURERS REPORT
Dave Swenson gave an update.  Received $52,000 from registrations and we will receive another $12,000 later with the installment payments.  Nothing out of the ordinary on the budget or Balance sheet at this time.

Dave Johnson made a motion to approve the Treasurer’s Report.  Julee Elstad seconded.  Approved.

COMMITTEE UPDATES

Concessions- Sara Heyer obtained a mini donut machine at no cost and will start selling mini donuts.  Ordered a shadow box to replace the bulletin board at a cost of $800.  Possibility of selling breakfast burritos at the first tournament.  Sara talked to Hy-Vee about OYHA helping them move to their new store and paying us.  Waiting to hear back from the manager.  Getting a new paper towel and napkin dispensers.  Steele County Fair is asking for confirmation for the stand in 2009.  

Fundraising/Sponsorship-Cannot get a hold of the Turkey Expo person, so going to move forward with mugs on our own.  Will try to find a sponsor to pick up the cost and put their logo on the mug, or if no sponsor found, we will buy and mark up the profit.  Dave Swenson is talking to Culver’s owner for some sponsorship and items for the concessions or coupons for teams at the tournaments.  Discussion was held on the raffle tickets will be sold, but no final decision was made.

Ice- November scheduling done.  Talked to coaches about putting dryland on the master calander.  May see Sunday mornings, Wednesday nights, or mornings for December and January.

Equipment-Most of the jerseys have been handed out to teams.  Socks are on the way.  Fitted 120-130 with equipment for Park & Rec and there is still some equipment left.  Tags have been sewn on at no cost compliments of a hockey Grandma.

Coaches Committee-Three background checks still need to be completed.  Jeff Ratzloff will keep signed contracts and give Amy Shornack the background checks to submit.  Brad Medvic suggested mentioned communicating to coaches that goalie equipment is not as expensive as everyone thinks.

ACE/ Park and Rec-Kirk resigned as the ACE coordinator.  Deb Mandt presented 6 persons for OYHA Coordinators for Park & Rec that will be the paid positions and certified.  She also has a list of volunteers.  Julee made a motion to approve the 6 persons as recommended by Deb.  Seconded by Sara Heyer.  Approved. Money from Park & Rec will be put towards goalie equipment, and 100 pucks.  Will and Deb did a few tests.  Some Squirt C’s will also be doing level 4.  Ordered jerseys and have sponsors to pickup the cost.  Park & Rec will print the certificates.  Deb requested 6 ice dividers.  Jay Staska suggested Four Seasons and Park & Rec share the cost.  Equipment committee will follow up on this.

Registration-Rosters are almost complete and will get verified in Mankato on Thursday.  There were only 27 player signatures missing after the Kickoff.

Tournaments-Julee Elstad is training newer board members.  She needs help with the brackets.  Dave Swenson offered his assistance.  Gate fees will remain the same as last year.  Will wants to move the Ken Austin Tournament to earlier in the year and wants to discuss working around the OYHA tournaments.  No changes to the tournament layout.  Concessions people are working on stuff.  Working on communication pieces, coupons/discounts, etc.  Will give a coupon for a free slushie instead of Powerade.  Coaches will get a coupon for a hot beverage.  Referees and box workers will no longer get complimentary beverages.  There will be no team pucks allowed in the rinks.  Directors will need to watch the pucks closer.  Will make sure OT rules are communicated to referees and box workers.  Referees will meet with coaches before the game.

Communication/Publicity-Sent around a contact page.  Please update your information.  Will get the updates to everyone.

Kick-Off/Banquet – Kickoff went well.  Made $500 profit on pork sandwiches.  As a result of the pork sandwiches, have a suggestion to sell hot pork at the Elk’s.  It would be open to the public.  Elks would charge OYHA $1.50/sandwich and we would make profit on the rest.

Merchandise – There will be another order in November that will arrive in time for Christmas.  Have sold some of last years sweatshirts.

Pond Hockey – No Report

Sara Heyer made a motion to accept all committee reports.  Julee Elstad seconded.  Approved

OLD BUSINESS

None

NEW BUSINESS

Mark Gardner resigned from the board for personal reasons.  Dave Swenson took on the ice scheduling.  Need someone to pick up his tournament duties.  Jay will send an email.

Received another request for a Squirt C tournament since there is no home tournament.  Dave Swenson made a motion to consider approving another tournament.  Julee Elstad seconded.  All opposed.  Motion not passed.  They can ask players/families to pay for their own.

The tournament director signup sheet was passed around.  Need 2 directors and 1 person to verify rosters for each tournament.

Suggested giving a $100 gift card to the 3 tryout evaluators and 1 $250 donation to the Blue Line Club for Will Fish’s help.  A motion was made by Julee Elstad to give the gift cards and donation.  Seconded by Brad Medvic.  Approved.

Julee Elstad made the motion to adjourn.  Sara Heyer seconded.  Approved.

Next Meeting Date:  November 19, 2008