Board Meeting Minutes

OYHA BOARD MEETING MINUTES

March 21, 2007

Four Seasons

Members Present: Gwen Lysne, Greg Johnson, Doug Voss, Terry Thompson, Nikki Gieseke, Lisa Cochran, Sara Wencl, Jay Staska, Steve Cochran, Kirk Kiel, Dan Appel, Steve Martin, Julee Elstad

Members Absent:  Shawn Pfieffer

Guests:  Ann Paulson, Amy Shornock, Deb Mandt, Al Bednar, Will Fish, Dave Swenson, Sherry Anderson, Hockey Develop Center Personnel

Minutes Recorded by:  Nikki Gieseke

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Hockey Development Center gave a presentation of their new program in Lakeville.

Julee Elstad made a motion to accept the February OYHA Board Meeting Minutes with the amendment to pre-approve expenses for March.  Steve Martin seconded.  Approved.

GAMBLING REPORT

Nikki Gieseke motioned to approve the Gambling Report for February ‘07 as presented by Ann Paulson.  Steve Cochran seconded.  Approved.

Steve Martin motioned to pre-approve the April expenses.  Dan Appel seconded the motion.  Approved.

Treasurer’s Report - Greg Johnson led a review of the financial reports.    Lisa Cochran made a motion to approve the financial reports as presented.  Jay Staska seconded.  Approved.

COMMITTEE UPDATES

Concessions – Steve Martin presented that the rent has been paid for during the fair.  There are some possible renters.  Have not yet been paid for the rental of the stand from the Express. 

Fundraising/Sponsorship –Dan Appel presented he has been working with Jay Staska for transition.  Ken Austin Tournament needs to transition from Doug Voss yet.

Ice – Terry Thompson presented that the year was good.  Would like to train someone for the following year.

Equipment  - Steve Cochran presented 48 sets of equipment was returned.  44 are keeping theirs.  20 sets are in limbo.  All jerseys are back except for Squirt B.  Looking at a grant for more equipment.

Coaches Committee –  Doug Voss reported almost all the contracts are back.  Contacting head coaches to finalize payment.  E-mail coaches as to final meeting.

Registration – Gwen Lysne presented we received our renewal.

Tournaments – .Lisa Cochran reported after all the tournaments we had an income of $3200.  Did not fill all the tournaments.  Suggest sending out e-mails sooner.

Communication/Publicity – No report

Park & Rec – Deb Mandt presented she would like to have an information table at the banquet.  Park and Rec is sending out solicitation letters and including hockey.  Fame Awards provided metals for the jamboree at a cost of $125.  Greg Johnson made a motion to pay $125 for metals for the jamboree.  Dan Appel seconded.  Approved.

Lisa Cochran made a motion to accept all committee reports.  Sara Wencl seconded.  Approved.

OLD BUSINESS

Banquet  – Same menu as last year.  Price increase was passed along to families to cover the cost.  Change to a per plate cost to eliminate questions next year.  Request board members arrive at 4 pm to help set up.

NEW BUSINESS

Nominating Committee:  Lisa Cochran presented the list of names and asked for additional names.  She will be sending out a form for them to fill out and will make copies to be available to read during the banquet so people can get to know the candidates.

New Officers:  Greg Johnson nominated Jay Staska as President.  Steve Martin Seconded.  No other nominates.  Vote was unanimous approval.

Compensation for Web Master:  Julee Elstad presented that the web is no longer a seasonal position but required year-round modification.  We have updated the web considerably this year along with the implementation of on-line concession stand sign-up.  We are also looking at on-line registration for next year.  She is suggesting this position become a compensated position.

Greg Johnson made a motion to pay $1200 for July 1, 2006 – June 30, 2007 and to be a paid position of $1200 per year going forward.  Steve Martin seconded.  Motion defeated. 

Julee Elstad made a motion to pay $1200 a year to an independent contractor starting July 1, 2007.  Sara Wencl seconded.  One opposed.  Motion approved.  Julee Elstad will approach Cheryl Braget with our proposal. 

Nikki Gieseke made a motion to approve the Executive Committee to offer a goodwill gesture to Cheryl Braget for work done.  Dan Appel seconded.  Approved.

Coaching Coordinator:  Report sent via e-mail from Doug Voss.  Suggest putting the Referee Coordinator on agenda at first coaches meeting. 

Lisa Cochran made a motion to accept Doug Voss as Coaching Coordinator for the 2007-2008 season.  Steve Cochran seconded.  Approved.

May Meeting:  May meeting will be Gwen Lysne’s house.  E-mail will be sent out.

Owatonna High School Hockey:  Will Fish presented the HS hockey team is interested in service learning opportunities possibly with the park and rec program.  They are also interested in scheduling high school games as part of our tournament weekends.  Will work with Julee Elstad regarding this.

Gambling Manager:  Ann Paulson presented she is interested in continuing to serve as a back-up to our gambling manager but this would require her to attend a continuing education class. 

Steve Martin made a motion to pay for Ann Paulson to take a continuing education class to keep her gambling liscense as part of OYHA.  Greg Johnson seconded.  Approved.

Referee Coordinator:  Al Bednar made a proposal to continue as referee coordinator for the next two years at $300 per month for a total of $1200 per year.  Suggest changing the fee for Squirt and GU10 games to $25.  Will continue working with the ice scheduler. 

Greg Johnson made a motion to approve Al Bednar as referee coordinator and pay him $1200 per year as an independent contractor for two years as proposed.

Treasurer:  Dave Swenson presented to the board his interest in becoming the treasurer in the event he is elected.  He has served on the board previously and has also served on the property committee.

Nikki Gieseke made a motion to adjourn.  Seconded by Sara Wencl.  Approved.

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