OYHA BOARD MEETING MINUTES

June 18, 2008

Four Seasons

Members Present: Jay Staska, Kirk Kiel, Dave Swenson, Steve Martin, Annette Arndt, Dan Sawyer, Mark Gardner, Shawn Pfieffer, Julee Elstad,  Sara Wencl, Steve Cochran

New Board Members: Wendy Bogen, Jim VonRuden, Sara Heyer, Brad Medvec

Members Absent: Nikki Gieseke, Dave Johnson

Guest: Will Fish, Chris Prescott, Deb Mandt, Sherry Anderson

Minutes Recorded By:  Annette Arndt

Prior meeting minutes were not available for approval.  

GUESTS:  Will Fish and Chris Prescott presented information on the dry land facility at the Fairgrounds.  Chris provided both current costs and future needs.  Asked if OYHA would consider contributing to the cost of the facility.  The board will discuss this and get back to them.  Looking at options to continue to use the facility for dry land activities during the winter or flood it for extra ice.  Need to talk to an inspector first about some code issues before any decision will be made.  Also looking at possibilities of using other sheds on the Fairgrounds.

GAMBLING REPORT

Sherry Anderson stated it was slow for the summer, but that was typical.  We will be cleaning out the storage facility and move it to a new one at the Four Seasons.    Steve Martin made a motion to accept the June gambling report and Steve Cochran seconded.  Approved. Dave Swenson made a motion to preapprove the July gambling report and Steve Martin seconded.  Approved.

Treasurer’s Report-
Items to note:  Expecting $11-12,000 from Park & Rec.  We will be in the black once we receive that.  Still a good net profit from gambling. Will be changing the coaches reimbursement expense.  Looking for feedback on that.  We were about $6,000 over budget last year on that.  We have $205,000 in liquid assets.  Some bonds and CD’s matured.  Looking at options to reinvest at a good rate of return.

Julee Elstad made a motion to approve the Treasurer’s Report.  Dan Sawyer seconded.  Approved.

COMMITTEE UPDATES

Concessions- Karen Grubish was presented as the new manager of the concession stand.  Need to check on bonding for her.  A sample of Smokehouse Meats products were presented.  Looking a purchasing hotdogs from them at a lesser cost, plus better product.  Have some parent volunteers to help with the committee.  Looking at opening for the Fair.  Will check on requirements for this.  The families that would normally work the Hy-Vee parking lot would be required to work this if it is decided to proceed.  Would use this as an opportunity to hand out information as well. 

Fundraising/Sponsorship-Will not have the Hy-Vee parking lot this year and probably not in the future.  The committee is looking at other ideas to replace this fundraiser.  Some options that were considered are to partner with some local restaurants, have another dinner, silent auction or raffle.

Ice- No Report.    

Equipment-Fitted 30+ kids for summer camp.  Ordered some complete sets from USA Hockey at $60 each.  Will recruit some High School players to help fit.

Coaches Committee-  This committee is a new group this year.  Will have a group put together by July.  Their role is to support the guidelines, support the coaching coordinator, and provide administrative support for the coaching program.  The coaching application is posted on the web site with a 06/27/08 deadline.  Will also put an ad in the Owatonna People’s Press and will contact past coaches. 

Hockey Development-None

Registration-Changing registration to USA Hockey online.  It will need to be printed and brought to registration.  Will look at the need to increase fees.  Will ask for extra parent volunteers for committees.  This will be included on the registration form again.  Registration is scheduled for 08/26/08 & 08/28/08 from 6:00-8:00 pm.  Collected $3750 of $4000 owed for non worked hours fees.  Those that have not paid will not be allowed to register until paid in full.

Tournaments-There was an ad placed in the “Let’s Play Hockey” calendar, July edition.  Five tournaments have been set.  Earl Thompson Tournament will be the first tournament.  U10, U12, U14 will be all together in one weekend.  We will host the Squirt A district tournament, so this was scheduled as their home tournament and have add Squirt C with the Squirt B for that tournament weekend.  Some discussion was held on whether we should still have the Squirt A tournament with the Squirt B tournament for various reasons.  This will be looked into.

Communication/Publicity No Report

Kick-Off/Banquet – No Report.

Merchandise – Brenda Swenson is helping to get some merchandise together.  Will not sell merchandise at registration.  Trying to sell some of last year’s sweatshirts still in inventory.

Pond Hockey – Four Seasons did their version.  Prefer that if the rink does it, we will just help.

SKATE – No Report

Park and Rec- Need help with the registration ad for the newspaper.  Need more equipment.  The medals were billed to Park & Rec.

Shaun Pfeifer made a motion to accept all committee reports.  Kirk Kiel seconded.  Approved

OLD BUSINESS

Guide revisions have been put on hold.  A committee will be formed to proceed with this.

Kirk Kiel presented updates on action items from the previous Mite/Squirt proposal.  He noted that the committee shrunk from 15 to 8. 

Items to note: 

-Will not have checks payable to OYHA instead of Park & Rec to avoid tax.

-Coaches will use concession hours to help Park & Rec.

-Presented information on skills tests.

-Keep Mites in-house to save USA hockey fees.

-Considering a pre-registration information meeting.

-Will include wording in Park & Rec ad talking about the changes to the program.

-Will use pucks and sticks as a reward for moving up a level.

-Progressive use of equipment.

-Look at offering reduced open skate passes, but need funding from OYHA or Park & Rec to do this.

-Need to have a facilitator role.

This will be on next meeting’s agenda for approval after everyone has time to review the information.

The Committee Chairs and members for next year were updated.

Thank you to the retiring Board Members!

NEW BUSINESS

None

Steve Martin made the motion to adjourn.  Shaun Pfeifer seconded.  Approved.

Next Meeting Dates:

July 16, 2008