July 2006 Board Meeting Minutes

Attendees: Gwen Lysne, Greg Johnson, Doug Voss, Terry Thompson, Steve Martin, Shawn Pfieffer, Lisa Cochran, Sara Wencl, Julee Elstad, Jay Staska, Steve Cochran, Kirk Kiel

Guests: Will Fish, Mas Fukushima

M1 – Terry

M2 – Jay

Motion Carried

Ann not present.

Greg addressed lack of funds – summer months not revenue producers.

The $10,000 tax/fine for producing over $1M has not been assessed/

Looking for one more location – anyone who knows anything about the new sportsbar by Walmart?

Pass on ideas to Ann – can we sell @ Express Games? A machine present? What about bar After Midnight; is their contract almost up?

June Gambling Report Approval

M1-Lisa

M2-Sara

Motion Carried

August Gambling Proposed Approval

M1-Lisa

M2-Terry

Motion Carried

M1-Lisa

M2-Terry

Motion Carried

$42K deficit

Express weekend grossed appx $1300.

Locker Room #9 can be slotted for Concession Stand storage.

Industrial Microwave is being researched; est cost $1300-$1500.

Express will be renting old Concession Stand; they want to use some of our equipment. They need to come up with proposal to cover wear and tear, etc.

Concession Stand sign up on-line software is being looked at by Web-Master.

Concession Mgrs: Steph Ritter, Tracy Heidi, Sherri Spatanka

There was a motion for Steve & Doug to present costs involved in the storage projects broken into 2 categories: Locker room #9 and basement, including cost, materials, etc to the Executive Committee for approval in order to keep moving forward as quickly as possible.

M1-Shawn

M2-Terry

Motion Carried

Letters to sponsors are going out earlier.

Can we make a change yet? Sole sponsorship $500, shared sponsorship $300?

Dan is taking the Hy-Vee parking lot fair project & is working with a new Hy-Vee contact.

Headsup: Parking lot may not be available next year due to Hy-Vee construction – need back up plans!

In the midst of scheduling fall clinic and try-outs; need Express schedule before we can lock in dates/time. Mas & Will are running clinic and try-outs.

September 1^{st ice is in!}

Discussed that tat kids are having to choose one sport over the other due to conflicting schedules. We need to get Football and Soccer schedules to see if we can avoid that situation if at all possible.

All jerseys are here; new jerseys go to U12 and Bantams.

There was a motion to increase equipment rental fee from $25 to $40. Fee has never been raised. Lisa conducts equipment fittings and will ensure no family turns away because of the fee increase.

M1-Shawn

M2-Terry

Motion Carried

Will addressed that he will be stepping down from the Coaching Coordinator position. Gwen expressed gratitude and appreciation on behalf of the board and OYHA for all Will has done for Owatonna Youth Hockey.

Gwen met with Charles and the Registration information has been passed on. Registration will be held at the rink. Food budget is still up in the air.

There was a motion to discuss raising registration fees.

M1-Julee

M2-Lisa

There was a motion to have two (2) payment options for registration fees:

1-Lump sum reflecting a savings to the family

2-Two payments at full price

M1-Julee

M2-Steve

Motion Carried

There was a motion to increase registration fees for Squirts/U10 $25, PeeWees/U12 $40, Bantams $65.

M1-Julee

M2-Steve

(The motion was amended to keep on new business for further decision/discussion)

Missed the first edition of Let’s Play Hockey; want to hit next edition with our tournaments.

There was a motion to increase tournament fees from $450 and $475 to $500 and also for Julee to track Tournament expense to revenue line items in 2006/2007 season to decide future budget decisions.

M1-Steve

M2-Jay

Motion Carried

Committee Update – Communication

Discussions have begun.

Web-master will be included on future committee meetings. Need a filter of appropriate/effective information.

Nikki will be the board’s administrative liaison for this program.

Mas is interested in another youth hockey position and will be stepping down from the Park & Rec on-ice coordinator. We need to fill that position.

Gwen has new revisions

Mark your calendars for Nov 6…we’re working!

There was a motion to approve Mas as Coaching Coordinator over both the boys and girls with a $1500 compensation.

M1-Lisa

M2-Kirk

Motion Carried

They will not be renting the old concession stand and will be setting up a kiosk and working with the county. OYHA is no longer involved.

Mas is looking into some candidates for his replacement. Please let any interested party know they can contact Mas.

Motion was presented to approve the registration fees as reflected below:

Squirt/U10 * $225 $215 ($10 savings)

PeeWee/U12 $325 $310 ($15 savings)

Bantam $425 $400 ($25 savings)

* Squirt/U10 fees were not raised but were included to solidify the Lump Sum versus payment.

After the 2006/2007 season, a standard (cost of business increase) will be applied to any registration increases in the future.

M1-Steve

M2-Kirk

Motion Carried

There was a motion to let the Registration Committee determine the payment splits per Division.

M1-Lisa

M2-Shawn

Motion Carried.

CLARIFICATION FROM PREVIOUS MEETING

If a coach is also a OYHA Board Member the maximum required concession stand hours is 5.

Motion to adjourn meeting – I didn’t write down who made the motions.