July 2008 Board Meeting Minutes

OYHA Board Meeting

July 16, 2008

Board Members Present:  Sara, Colleen, Wendy, Steve, Jim, Mark, Julee, Jay, Brad, Dan, Dave S.  Also Present:  Deb Mandt, Jeff Ratzloff, Will Fish & Sherry (Gambling Mgr)

Approval of April 2008 minutes.  Approval of May 2008 minutes.  Approval of June 2008 minutes.

Motion 1 – Mark G

Motion 2 – Steve C

Approved

New Business – Approval of Coaches List

Motion to approve the list of coaches who have submitted their applications to Jeff Ratzloff, Coaching Coordinator.

Motion 1 – Dave S

Motion 2 – Mark G

Approved

GamblingReport

Approval of June Gampling Report.  Pre-Approval of July Report.

Motion 1 – Dan S

Motion 2 – Sara W

Approved

Committee Update – Concession Report

-         Fair concession shifts are filling up, slots still need to be filled.

-         Karen is cleaning & arranging.

-         A cleaning before the 25^th will enlist those who still have concession hours to fill.

-         New signage, sandwhich boards, etc. will be purchased by Mgr and Committee Chairs.

-         Lots of work has been accomplished, much more to come.

Committee Update – Fundraising

-         Supper Club concept being planned out

-         Raffle Ticket being worked through.

-         Utilizing tournaments

-         Pancake Breakfast is Dec. 7^th….no changes.

Committee Update – Ice

-         Scheduling all divisions (besides U10 & Squirts) at 1hr 15min.

Committee Update – Merchandise

-         Selling some during Fair @ Concession Stand

-         1^st order will be at Registration.

-         2^nd order will be to fulfill before Christmas

Motion to approve Committee Updates.

Motion 1 – Jim

Motion 2 – Sara

Old Business – Registration

Pushing back 3^rd payment date to Feb. 1 so there are 2 months between each of the 3 payments.

Registration Fee increase presented by Dave S, approved by Exec Committee.

            Bantam U14                 $440 to $445

            Pee Wee U12              $341 to $350

            Squirt U10                   $237 to $240

            * Families register with USA.  On their own.  $40.  Before OYHA Registration.

Motion made to accept Registration fees (including increase) presented by Dave Swenson.

Motion 1 – Sara

Motion 2 - Brad

Old Business – Dry Land Facility

-         OYHA will pick up lease as of end of Aug until before next summer.

-         Prescott/Fish are Facility Directors

-         Dry Land this year, additional ice is a goal for next

Motion was made to all Executive Committee to lease the current dry land facility from August thru end of July with its purpose to maintain & operate current dry land facility for the incorporation into OYHA program.

Motion 1 – Dave S

Motion 2 – Mark G

Passed

Old Business – Mite Proposal – Kirk

-         All communication components were sent to all board members by Dan.

-         If player was a Squirt last year they grandfather to be allowed to try out.  This season (08/09) only.

Motion to approve the Park & Rec Mite program proposal on the table and apply to this next season and moving forward.

Motion 1 – Dave S

Motion 2 – Kirk

Passed

New Business – 08/09 Budget – Dave S

Dave provided a handout with budget laid out for next year.

Motion made to approve budget proposed by Dave S, Treasure.

Motion 1 – Julee

Motions 2 – Sara

Motion to adjourn meeting.

Motion 1 – Steve C

Motion 2 – Julee