February 2008 Board Meeting Minutes

OYHA BOARD MEETING MINUTES

February 20, 2008

Four Seasons

Members Present: Jay Staska, Kirk Kiel, Dave Swenson, Terry Thompson, Steve Martin, Annette Arndt, Dan Sawyer, Mark Gardner, Dave Johnson, Shawn Pfieffer, Julee Elstad,

Members Absent: Nikki Gieseke, Steve Cochran,  Sara Wencl

Guest: Will Fish, Doug Voss, Tim Truelson, Deb Mandt, Amy Schornak

Minutes Recorded By:  Annette Arndt

Terry Thompson made a motion to accept the January OYHA Board meeting Minutes and Mark Gardner seconded.  Approved.

GAMBLING REPORT

Amy Schornak stated there was nothing new to report for gambling except that the Big 10 gambling is going well.  Steve Martin made a motion to accept the January gambling report and Mark Gardner seconded.  Approved. Shawn Pfeiffer made a motion to preapprove the March gambling and Steve Martin seconded.  Approved.

Treasurer’s Report-
Items to note:  We are currently about $25,000 ahead of last year in income, mainly due to concessions and tournaments.  Expenses are slightly below last year, but we are a little over budget for tournaments and concessions.  Some tournament sponsors have not paid yet.  This will be followed up on.

Julee Elstad made a motion to approve the Treasurer’s Report and the brief gambling report as presented by Dave Swenson.  Dave Johnson seconded.  Approved.

COMMITTEE UPDATES

Concessions- The Figure Skating Club asked OYHA to open the concession stand for their event.  There are a couple of other new dryland events added this year also.  The hours completed will be tallied for next month’s meeting and those who still have hours to complete will be contacted.

Fundraising/Sponsorship-No Report

Ice- Ice will be taken out on March 1.  Extra ice time has been given through that time for parent/player games, etc.  Next year’s ice scheduling (appropriate times) was briefly discussed. 

Equipment-No Report

Coaches Committee/Hockey Development-  Started looking at the coaches guide and will be proposing to follow USA hockey rules for practice to game ratios.  This will be presented at one of the next board meetings.

Registration-No Report

Tournaments-The committee will be meeting to look at this year’s fees to determine if they were appropriate.  They will be sending invitations to the teams that participated for next year’s tournaments and will possible offer a discount if they lock early.  It was also suggested to send thank you notes the teams as a good will gesture to get them to come back.

Communication/Publicity A season evaluation will go out on the website and a message will be sent to team reps. to get to their team.  We can hopefully use these as positive feedback and make adjustments if needed.

Kick-Off/Banquet – Gave an update on the agenda for this years banquet.  There will be some changes made to food and speakers to hopefully make less expensive and keep the kids interested.

Merchandise – There will be inventory of all equipment done sometime this spring for insurance reasons and also to assess what needs to be replaced or repaired.

Pond Hockey – There still has been no need for indoor pond hockey due to Morehouse staying frozen.

SKATE – No Report

Park and Rec- The end of the season will be March 1.  They will extend equipment return if there is still ice at Morehouse.  They are planning on having an end of year jamboree.

Dave Johnson made a motion to accept all committee reports.  Kirk Kiel seconded.  Approved

OLD BUSINESS

Committee chairs are asked to review the section that pertains to them and let Jay know if there are and recommendations for revisions in the next couple of weeks so that these can be presented and approved before the June board meeting.

Kirk Kiel reported on the Mite/Squirt committee that has been formed.  There is a wide variety of committee members, including a representative for Park and Rec, board members, coaches, and parents.  They are looking at the Learn to Skate through Squirt programs to possibly make changes to the programs.  One idea that is being looked at is level progression with measuring tools put in place.  They are also looking at programs at several other communities and putting a comparison spreadsheet together.  The committee will have a proposal at the March meeting.

There will be 3 board spots open this year.  No interested persons have applied yet.

NEW BUSINESS

Julee mentioned that Board members who will be going into their second year will need to think about chairing a committee for next year.  We will have to vote on a president for next year before the banquet.

Julee Elstad made the motion to adjourn.  Kirk Kiel seconded.  Approved.

Next Meeting Dates:

March 19, 2008