December 2007 Board Meeting Minutes

OYHA BOARD MEETING MINUTES

December 19, 2007

Four Seasons

Members Present: Jay Staska, Kirk Kiel, Dave Swenson, Steve Cochran, Terry Thompson, Steve Martin, , Annette Arndt, Dan Sawyer, Mark Gardner, Sara Wencl, Dave Johnson

Members Absent:  Shawn Pfieffer, Julee Elstad, Nikki Gieseke

Guest: Will Fish

Minutes Recorded By:  Annette Arndt

Steve Martin make a motion to accept the November OYHA Board meeting Minutes and Mark Gardner seconded.  Approved.

GAMBLING REPORT

Dave Swenson presented a brief gambling report.  Numbers seem to be better than last year and he doesn’t think we have seen negative effects of the no-smoking law at this point.

Treasurer’s Report-
Items to note:  Pancake breakfast grossed income higher than last year and attendance numbers were way up.  We do not have expenses yet, so do not have net profit total.  Discussed adding a donation box by the cashier to benefit from some lost donation offers that the cashier would not accept.  Cost of ice is on budget so far this year.  Website expense is over budget due to increase in administrator reimbursement that was not originally budgeted for.  Office expense over budget due to purchase of a new laptop.  Different options for money currently invested with Wells Fargo Bank will be researched and brought back to the board.

Dave Johnson made a motion to approve the Treasurer’s Report and the brief gambling report as presented by Dave Swenson.  Sara Wencl seconded.  Approved.

COMMITTEE UPDATES

Concessions- Discussion was held on feedback from concession stand workers that we keep running out of certain food items and that the pizza wasn’t staying warm throughout the day.  These things will be mentioned to Tracy Heide to look into.

Fundraising/Sponsorship-No Report

Ice- Terry Thompson presented that all ice is distributed and January will be a lean month due to tournaments, high school games and Express games.  Sara brought forward a concern from a coach that he wasn’t getting his full ice time according to the operating guide.  After much discussion, the ice time guidelines in the operating guide are going be revisited.

Equipment-No Report

Coaches Committee/Hockey Development-  Kirk Kiel presented there has been some negative feedback on the skills program.

Registration-No Report

Tournaments-No Report

Communication/Publicity Annette Arndt presented that she is working on putting rosters on the team page and still looking for Earl Thompson tournament information.

Kick-Off/Banquet – No Report.

Merchandise – Mugs are selling well.  MN Deer & Turkey Expo wants to be an active sponsor so Jay Staska will be asking them to sponsor a second order of mugs.

Pond Hockey – Dan Sawyer presented that there has been no pond hockey scheduled due to Morehouse having ice.

SKATE – No Report

Park and Rec- No report

Dave Swenson made a motion to accept all committee reports.  Dan Sawyer seconded.  Approved

OLD BUSINESS

NEW BUSINESS

Will Fish reported that they have begun some preliminary work on the summer camps.

Discussion was held on updating the operating guide.  Work will begin on this in the next couple of months.

Dave Johnson made the motion to adjourn.  Sara Wencl seconded.  Approved.

Next Meeting Dates:

January 16^th