OYHA BOARD MEETING MINUTES

August 20, 2008

Four Seasons

Members Present: Jay Staska, Kirk Kiel, Dave Swenson, Annette Arndt, Dan Sawyer, Mark Gardner, Sara Heyer, Colleen Rehman, Wendy Bogen, Julee Elstad,  Sara Wencl, Steve Cochran, Nikki Gieseke, Dave Johnson; Brad Medvic

Members Absent: Jim VonRuden

Guest: Deb Mandt, Sherry Anderson

Minutes Recorded By:  Annette Arndt

A motion was made by Julee Elstad, seconded by Nikki Gieseke to approve the July minutes with the correction to add Kirk Kiel as present.

GUESTS:  No Guest Report

GAMBLING REPORT

Sherry Anderson stated provided a copy of the audit and stated that it went well.  They received tips of things to watch.    Sara Wencl made a motion to accept the July gambling report and to preapprove the August gambling report.  Steve Martin seconded.  Approved.

Treasurer’s Report-
Dave Swenson presented the financials.  No concerns or items to note at this time.

Julee Elstad made a motion to approve the Treasurer’s Report.  Mark Gardner seconded.  Approved.

COMMITTEE UPDATES

Concessions- Gave an estimate of the fair numbers, but didn’t have final figures yet.  Sold 110 hotdogs, which was lower than expected.  More decisions needed on improvements or changes for next year.  Discussion was held on hours not completed for last season.  Hours for this season will remain at 12.  Will have concession stand open for the ultimate fighting on 09/06/08 & 09/07/08. Health inspector made a visit during the fair.  Waiting for written report. 

Fundraising/Sponsorship-Pancake breakfast tickets are ready to go.  All sponsors in place except two.  Will begin working on tournament sponsors.  Asked Board members to contact 4 potential sponsors.  Have other fundraising ideas in the works.

Ice- Have ice scheduled for Fall Hockey in September.  Working on scheduling ice time for tryouts Oct 4,5,6 and the rest of October.    

Equipment-Assigning one person per equipment piece and will work the fittings as an assembly line for registration.  Will have a lock box for pucks this season.  Only coaches will have keys to control loss of pucks.  New this year-will begin charging a rental fee for goalie equipment.  Have socks in.  One team will use silver from last year.  Still waiting on equipment order from USA Hockey.

Coaches Committee- Showed a sample flyer for the Fall Hockey, but need to correct times.  Will put this on the website.  All participants need to be registered with USA Hockey.  Need to inform again those that are considering trying out for Squirts.  Will Fish and Jeff Ratzloff will head up the Fall Hockey and will be asking the head coaches for help.  Will start using the dryland facility immediately after tryouts if no ice available.  Beginning discussion on when coaches will be announced.

ACE/Park & Rec-Informational meeting was held at the highschool.  50+ people attended.  Will require full equipment rental beginning at Level 1.  Talked about skates, equipment, website, sponsorship, explained age requirements and Squirt tryouts.  All will start at same level as last year.  Discussion on grandfathering the younger ones for Squirt tryouts.  Will allow as young as 7 years old to tryout this year only.  Literature needed has been ordered.  Will have at registration or kickoff.  Will hold 4 free skills clinics for coaches.  Jeff Ratzloff will work on this.

Registration-Registration is August 26 & 27 at the Four Seasons.  Jaguar Communications will wire the Four Seasons to allow for a internet connection and will provide a laptop to have at registration.  Roster verifications need to be turned in by 10/30/08. 

Tournaments-Gave an update on how many teams have registered for our tournaments.

Communication/Publicity-Asked everyone to update their contact info on the page being passed around.  Will have poster promoting the web site displayed at registration.

Kick-Off/Banquet – Set date for 10/12/06 at the Four Seasons.

Merchandise – Will sell current stock of merchandise at registration.  Will be able to preorder new merchandise starting in October.  Suggestions for new items welcome.

Pond Hockey – No Report

Dave Swenson made a motion to accept all committee reports.  Kirk Kiel seconded.  Approved

OLD BUSINESS

Discussed some final items for registration. 

A lease agreement was signed for the dryland facility. Discussed need to have a Dryland Committee.  Will get Will Fish’s feedback and help selecting a committee.

NEW BUSINESS

Need board members to fill out background checks.

Presented information on the MN Wild program.  Need to get back to Mark Jacobs if interested. 

Dave Swenson gave update on new coaches compensation policy.

Discussion held on moving players up or down after tryouts.

Steve Cochran made the motion to adjourn.  Nikki Gieseke seconded.  Approved.

Next Meeting Date:

September 17, 2008