August 2007

OYHA BOARD MEETING MINUTES

AUGUST 22nd, 2007

Four Seasons

Members Present: Jay Staska, Kirk Kiel, Julee Elstad, Nikki Gieseke, Dave Swenson, Steve Cochran, Terry Thompson, Sara Wencl, Steve Martin, Mark Gardner, Dave Johnson, Shawn Pfieffer

Members Absent: Annette Arndt, Dan Sawyer

Guest: Amy Shornock, Ann Paulson, Deb Mandt

Minutes Recorded By:  Nikki Gieseke

Shawn Pfieffer make a motion to accept the July OYHA Board meeting Minutes Dave Johnson seconded.  Approved.

GAMBLING REPORT

Ann Paulson presented information regarding adding the Big 10.  There would be a $3125 cost to start, $1000 increase in audit fee.  A monthly fee of $180 for gambling and finance increased responsibility.  Recommending a separate contract to cover theft protection.  They would also like a ticket counter.

Steve Martin motioned to approve the July Gambling Report as presented by Dave Swenson, Treasurer.  Shawn Pfieffer Seconded.  Approved.

Shawn Pfieffer made a motion to pre-approve September expenses and Dave Johnson seconded.  Approved.       

Treasurer’s Report-

Dave Johnson made a motion to approve the Treasurer’s Report as presented by Dave Swenson.  Sara Wencl seconded.  Approved.

COMMITTEE UPDATES

Concessions-Steve Martin presented that they are excited about the new coffee cup.

Fundraising/Sponsorship-Nikki Gieseke presented that King Orthodontics has decided to sponsor the same two teams they had last year.  Working on contacting the remaining sponsors.

Ice- Terry Thompson presented that he has had to move the Bantam dates due to conflicts.

Equipment-No Report

Coaches Committee- Kirk Kiel and Julee Elstad presented they would be presenting a list of coaches for approval later in the meeting.

Hockey Development – No Report

Registration-No Report

Tournaments-Julee Elstad presented that later there will be a tournament sign-up sheet to complete.  They are considering changing the gate price up $1 also looking at a buy-out option for parents who do not or cannot work their tournament shifts.

Communication/Publicity Julee Elstad presented that she would like all updates for the website sent to her.

Kick-Off/Banquet – No report

Merchandise – No Report

Pond Hockey – Four Seasons will also be hosting Pond Hockey calling it Open Hockey available to all each Saturday in September to a point in October.  OYHA starts in October available to OYHA players only.  Expect a loss.

SKATE – No Report

Park and Rec- Deb Mandt presented there will again be two sessions Oct 27 – Mar 1.  Price remains the same.  Have sent registration reminders via e-mail.  An additional registration will be September 25^th and will be sent out in the schools via park & rec.

Nikki Gieseke made a motion to accept all committee reports.  Terry Thompson seconded.  Approved

OLD BUSINESS

Budge Approval – Dave Swenson presented the budget that includes the Hy-Vee parking actual income, a 10% registration price increase and possible partnering with the Express.

Steve Martin made a motion to accept the budget as presented.  Mark Gardner seconded.  Approved.

NEW BUSINESS

Approve Registration Form  

Nikki Gieseke presented the registration form which includes a 10% increase due to increased ice fees, lower gambling income and decreased income from parking lot due to weather.

Mark Gardner made a motion to approve the form as presented.  Steve Cochran seconded.  Approved.

Tournament Director Sign-up

The tournament schedule was passed around for board members to sign-up to work one of the tournament weekends.

Background Checks

Background checks  were passed out to be completed and turned in prior to leaving the meeting.

Coaches List Approval

A coaches list was presented. 

Dave Swenson made a motion to approve the list as presented.  Shawn Pfieffer seconded.   Concerns about one coach coaching style and prior coaching issues was mentioned.  Steve Martin ask Dave Swenson to approve an amended motion of approval of the coaches list without one coach.  Dave Swenson agreed to the amended motion.  Shawn Pfieffer also agreed to second the amended motion.  Motion approved with 2 nays.

Players to be moved up

The list of players to be moved up was presented. 

Nikki Gieseke made a motion to approve the list as presented.

Dave Johnson seconded.

Discussion regarding movement of players included not moving a player if they would not benefit at all from their level.  Some felt each situation needed to be looked at individually.  Others felt that the Coaching Coordinator was presenting based on guidelines.  It was mentioned that in the future we should approve the players individually.

Motion passed.  6 approve, 4 opposed, 1 abstain.

Signage Contract

Jay Staska presented that the original signage contract ended December 2006.  The County is asking for $3500 in the new contract September 1 – August 31.  We need to work with the Express regarding this contract.

Concession Contract

Jay Staska presented that according to the County there has not been an actual contract since 1978.  They will be working on a new contract with the Four Seasons.

Nikki Gieseke made the motion to adjourn.  Dave Johnson seconded.  Approved.