OYHA

OYHA BOARD MEETING MINUTES

August 23, 2006

Four Seasons

Members Present: Gwen Lysne, Greg Johnson, Doug Voss, Terry Thompson, Nikki Gieseke, Steve Martin, Shawn Pfieffer, Lisa Cochran, Sara Wencl, Julee Elstad, Jay Staska, Steve Cochran, Kirk Kiel, Dan Appel

Members Absent: 

Guests:  Ann Paulson, Amy Shornock, Will Fish

Minutes Recorded by:  Nikki Gieseke

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Nikki Gieseke will clean up the minutes as presented to include last names.  Shawn Pfieffer made a motion to accept the July OYHA Board Meeting Minutes with last names.  Terry Thompson seconded.  Approved.

GAMBLING REPORT

Lisa Cochran motioned to approve the Gambling Report for July ’06 as presented by Ann Paulson.  Jay Staska seconded.  Approved.

Nikki Gieseke motioned to pre-approve the September expenses.  Julee Elstad seconded the motion.  Approved.

Treasurer’s Report - Greg Johnson led a review of the financial reports and revised budget.    Dan Appel made a motion to approve the financial reports as presented.  Steve Martin seconded.  Approved.

COMMITTEE UPDATES

Concessions –Steve Martin presented that internet sign-up is ready.  A schedule is necessary.  Discussion of how to use it will take place at parent meetings.  Gwen Lysne had authorized $269 for purchase of microwave. 

Fundraising/Sponsorship –Dan Appel presented he is documenting the parking lot process for the successor.  Possible internet registration for parking is something to be looked at.  Will be looking at getting a big check to have Hy-Vee present to us for a picture in the paper.  He will purchase a $75 gift card to Jerry’s.  10 of 11 teams have verbal commitment from sponsors.  Federated will do a donation for scholarships.  Presented a calendar fundraiser that is currently used by Elk River.

Ice – Terry Thompson presented that 250 hours have been reserved for 10 teams.  Oct 20-22 teams will be finalized.  Oct 24 will be the 1^st team practice.

Equipment  - Lisa Cochran presented equipment will be available during registration.  Tentatively using the Express room.  Need $500 to complete the building of the cage.  Steve Cochran made a motion to use $500 to complete the building of the cage.  Lisa Cochran seconded.  Approved

Coaches Committee –  Doug Voss reported there are more coaches than team.  A list will be provided at next meeting.

Registration – Gwen Lysne presented the Maverick women will be attending.  Express still has not committed.  We will be giving 1 window cling per family.

Tournaments – .Lisa Cochran reported the tournaments are listed on the website.  Have received some registrations.  Steele County residents will continue getting in free.  The hat vendor has been confirmed for 2 tournaments.  The hospitality room will be the same as last year.  We will be having a hotdog eating contest.

Communication/Publicity – Julee Elstad presented the group has met with our web person and have cleaned up the website and added some color.  Any story can be submitted but questionable stories will go through this committee.

Lisa Cochran made a motion to accept all committee reports.  Terry Thompson seconded.  Approved.

OLD BUSINESS

Move Up request from U12 to U14 – A request has been made to move up Amy Goodue from U12, which she is still eligible, to U14.  Doug Voss made a motion to approve the request.  Steve Martin seconded.  Approved.

Concession Hours – A clarification of the number of concession stand hours required by board members and coaches was requested.  Kirk Kiel made a motion that Board members and coaches will be required to work a total of 5 hours regardless of the number of OYHA players.  Terry Thompson seconded.  Approved.

NEW BUSINESS

Logo Recognition:  Julee Elstad presented a few ideas.  Will continue researching and will present logo options in the future.

MN Wild Ticket Program:  OYHA has been selected to participate in this program.  Shawn Pfieffer has volunteered to take charge of this program.

Approval of ACE and P&R Coordinators:  Steve Martin made a motion to accept Shawn Pfieffer as the ACE Coordinator.  Julee Elstad seconded.  Approved.

Lisa Cochran made a motion to accept Deb Mandt as the Park & Rec Coordinator.  Nikki Gieseke seconded.  Approved.

Rink Construction at Moorehouse – Gwen Lysne referenced the article in the Owatonna People’s Press.  Long term goal is to add a top to ice south of the inline rink.  Currently looking to fill, being discussed with the DNR.  Will come to us if approved by the DNR.

Shawn Pfieffer made a motion to adjourn.  Seconded by Lisa Cochran.  Approved.

Next meeting dates:

                                    September 20

October 18

                                    November 15

                                    December 20

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